Médecins Sans Frontières (MSF)
Engineering & Technology
Nairobi Internship & Graduate
NGO, NPO & Charity
KSh Confidential
Job Summary
Planning and supervising the execution of the Warehouse and Stock Management activities in SKID according to MSF protocols and standards in order to ensure the optimal functioning of the mission.
Minimum Qualification:Bachelor
Experience Level:Mid level
Experience Length:2 years
Job Description/Requirements
Work Location: Based in NairobiDuration: 6 Months (with 3 months probation period) renewable based on performanceStart Date: 03/01/2023
Médecins Sans Frontières (MSF) is an international independent medical humanitarian action-driven organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation. 26 associations, 23 sections, and 16 branch offices make-up the international movement and work in partnership around 6 operational entities.
The selected candidate will be reporting to the Warehouse Manager for SKID (Supply Kenya Intersection Department) which is an intersection entity supporting the 3 MSF missions (OCB, OCG and OCP) with operations inside Kenya.
Main Purpose
Planning and supervising the execution of the Warehouse and Stock Management activities in SKID according to MSF protocols and standards in order to ensure the optimal functioning of the mission.
Accountabilities
Planning and supervising on a day-to-day basis the Warehouse and Stock Management activities in SKID, ensuring compliance of MSF standards, protocols and procedures. These activities include but are not limited to the following:
Physically and administratively managing medical and non-medical stocks in conjunction with the Storekeepers and the stock owners and assuming responsibility for the warehouse and its contents
Ensuring that all necessary tools and management procedures are in place to avoid losses (expiries, damages due to bad storage conditions, temperature breach) and excess stocks. Regularly checking inventory levels (physical counts), keeping inventories up to date.
Checking, recording, and arranging the goods received and ensuring GDP storage (medical supplies, food, spare parts, tools, equipment, etc.)
Ensuring that all items are well organized and correctly stored according to their specificity, well protected, fully identified and easily accessible (cleanliness, security, access, etc.)
Supervising the team under his/her responsibility including the definition and planning of each person’s tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings
Performing delegated tasks according to his/ her specialty and as specified in his/her job description.
Coordinates timely the picking, packing, sorting, labelling, and loading.
Monitors warehouse related consumables [e.g. labelling and carton boxes] and places an internal replenishment request.
Responsible for the accuracy of the filing system
Immediately informs the Line Manager of any problems arising in the course of the work, particularly regarding damage, loss, attempted break-ins, or theft in the warehouse.
Working hand in hand with supply chain team members, including, transport manager, procurement manager, pharmacy manager and order processing officers.
Responsible for efficient and effective utilisation of storage space.
Responsible for ERP Unifield database cleaning and updates, such that physical inventory matches with system data.
Requirements
Education
Essential: bachelor’s degree/ Diploma in Procurement/Supply Chain Management.
Desirable: Warehouse management related studies.
Experience
Essential: At least 2 years’ experience in supply chain related jobs specifically in warehouse management.
Desirable: Proven experience in MSF or other NGOs in developing countries.
Experience in supply UNIFIFELD ERP system is desirable.
Languages
English Essential & Kiswahili desirable
Knowledge
Basic mathematics and use of measuring equipment.
Computer literacy.
Competencies
Results and Quality Orientation
Teamwork and Cooperation
Behavioral Flexibility
Commitment.to MSF Principles
Service Orientation
Stress Management
If you meet the above requirements, Please submit your application through https://uhired.me/job/544 before 11th November, 2022.
We apologize that due to the volume of applications we might receive, only shortlisted candidates will be contacted. Incomplete applications will not be considered.
MSF is an equal Employer and does not charge any application/recruitment or training fee.