Médecins Sans Frontières (MSF)
Supply Chain & Procurement
Nairobi Internship & Graduate
NGO, NPO & Charity
KSh Confidential
Job Summary
Defining, coordinating and monitoring all Warehouse and Stock Management activities in the mission according to MSF protocols, standards and procedures in order to ensure an optimal running of the mission.
Minimum Qualification:Bachelor
Experience Level:Senior level
Experience Length:5 years
Job Description/Requirements
Work Location : Nairobi Coordination WarehouseStart date : January 2023Length of contract : Fixed term 100% with three to six months’ probation period.
Médecins Sans Frontières (MSF) is an independent international medical humanitarian organization providing assistance to people affected by armed conflicts, epidemics, natural or non-natural disasters or persons excluded from access to health care. The organization has health projects in more than 68 countries.
Main Purpose: Defining, coordinating and monitoring all Warehouse and Stock Management activities in the mission according to MSF protocols, standards and procedures in order to ensure an optimal running of the mission.
Other tasks include, but not limited to:
In collaboration with the Deputy Coordinator Supply Chain, defining the Warehouse and Stock Management activities and planning the annual budget in order to identify and optimize the response to the needs of the mission and the targeted population
Monitoring the implementation of the Warehouse and Stock Management activities, following up of the medical and logistics stocks, ensuring compliance with MSF standards, protocols and procedures, and reporting to the line manager on the development of the ongoing programmes. This can include the following:
Ensuring all equipment and premises are adapted to the proper storage of goods in compliance with the customer’s requirements and Good Distribution Practices.
Ensuring that physical and administrative management of the products inside the warehouse are properly managed in conjunction with the owners of the stocks (SOPs, flow management, IS warehousing tool, inventories…)
Ensuring the safety and the security for goods and people inside and outside the premises under his/her responsibility
Analyzing monthly/quarterly warehouse data, identifying problems, and proposing solutions to line manager, owners of stocks and pharmacist
In collaboration with the Deputy Coordinator & HR Coordinator, participating in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area
Ensuring technical support for his area of activity and providing coaching to staff under his/her responsibility
Managing his team and elaborating their activities planning (Warehouse supervisor, storekeepers and log-helpers.)
Participating in monthly reports according to guidelines
Performing delegated tasks according to his her specialty and as specified in his/her job description
Somalia mission inter-sectional approach has a major impact on Supply Chain at capital level. These sections work a little differently compared to each other with OCA being the lead section. The Warehouse Manager will need to be flexible and open
As the mission focal point person for warehousing & inventory management, work closely with the Deputy Coordinator Supply Chain, in areas of stock management, Unifield Support, Trainings & capacity building and reporting in the mission
Project visits to support in the warehouse and inventory management practices as when required
Work closely with the project warehouse teams as when required, in conjunction with the project Log Managers and Deputy Coordinator Supply Chain
Acting as a bridge between Kenya Office warehouse operations and Somalia office warehouse operations on issues of receptions, stock moves, cold chain and disposal processes
Troubleshoot and propose better ways of integration, collaboration and harmonization of warehouse operations on matters stock and inventory management for the OCs within the Somalia mission
Remote support to project warehouse teams as when required
Requirements:
Education:
Essential: University Degree in Logistics/Warehousing & Inventory Management/Supply Chain; or Professional Diploma/Higher Diploma in Logistics/Warehousing & Inventory Manage/Supply Chain
Experience:
Essential: More than 5 Years’ experience of which 2+ years must be in a warehouse supervisory role
Desirable: Previous experience with MSF Logistics or Supply department or other NGOs, and working experience in a pharmaceutical Warehouse. Proven experience in UniField Software specifically on the Warehouse Module. Current /previous experience & Licensed in handling DGs
Language:
Essential: Fluency in English & Kiswahili (written & spoken)
Desirable: Fluency in Somali (written & spoken)
Knowledge:
Essential: Computer literacy, (for warehouse: Excel, mathematical, reporting and analytical skills).
Competencies:
Results and Quality Orientation
Behavioral Flexibility
Commitment to MSF principles
People Management & development
Teamwork & cooperation
If you meet the above requirements, please email your CV & motivation letter as a single PDF file by 15th November 2022 under the subject “WAREHOUSE MANAGER” to: jobs@somalia.msf.org.
Only shortlisted candidates will be contacted.
(MSF is an equal Employer and does not charge any application/recruitment or training fee)