National Authority for the Campaign Against Alcohol and Drug Abuse (NACADA)
Admin & Office
Nairobi Full Time
Government KSh Confidential
Job Summary
Provide administrative support to Authority’s departments and the Regional offices.
Minimum Qualification:Highschool
Experience Level:Entry level
Experience Length:No Experience/Less than 1 year
Job Description/Requirements
Job Title
Assistant Administration Officer
Grade
NAC 7
Corporation/Organization
NACADA
Directorate
Corporate Services
Department
Human Resource and Administration
Division
N/A
Section / Unit
N/A
Location / Work Station
HQ/Regional offices
*where not applicable indicate N/A
Reporting Relationships
Reports to
Regional Managers/Departmental Heads
Direct Reports
Office Assistant, Driver
Indirect Reports
N/A
Job Purpose
Provide administrative support to Authority’s departments and the Regional offices.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
• Coordination of activities in the regional office /Departmental
• Supervision of Administrative officers
II. Operational Responsibilities / Tasks
i. Organizing travel and accommodation, presentations, meetings, seminars, workshops, conferences, receive and attend to official guests
ii. Managing day to day office affairs
iii. Drafting simple routine correspondences e.g. reports, letters and typing from drafts
iv. Attending to enquiries as appropriate;
v. Updating cashbook balances and submitting monthly reports on expenditure;
vi. Managing office equipment e.g. fax, computer, scanner, telephone, printer, photocopier, stationery and make sure they are functional and notify the officer in charge in case of any issues
vii. Receive and attend to official visitors
Job Dimensions:
I. Financial Responsibility
• Managing office petty cash of Kshs. 20,000 per month.
• Updating cashbook balances and submitting monthly reports on office expenditure.
II. Responsibility for Physical Assets
Ensure security of office assets and equipment’s
III. Decision Making / Job Influence
Operational decisions.
IV. Working Conditions
• Office setting compliant with OSHA
• Enhanced working relationship with employees
• Periodic field visits
• Medical cover for self and family
• Group Accident cover and life insurance
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
i. Diploma in Public/Business Administration, Office Management, any Social Science or equivalent qualification from a recognized institution;
ii. Minimum KCSE C- (minus) or its equivalent
Professional Qualifications / Membership to professional bodies
• Business/Public Administration /Office Administration/Office Management or any Social Science discipline.
Previous relevant work experience required.
N/A
Functional Skills
• Supervisory skills
• Teambuilding skills
• Excellent customer care skill
• High level of integrity and Interpersonal skills
Behavioural Competencies/Attributes
• High level of attention to detail
• Ability to work with minimum supervision under strict deadlines
• Meets the requirements of Chapter Six of the Constitution
Method of Application
Interested applicants are invited to forward their applications by post, email, courier, or hand delivery to:
Chief Executive Officer,
National Authority For the Campaign Against Alcohol and Drug Abuse,
NSSF Building, Block A, Eastern Wing, 18th Floor,
P.O. Box 10774-00100 GPO,
NAIROBI.
Email: careers@nacada.go.ke
Candidates are invited to visit the NACADA Website www.nacada.go.ke/careers for detailed job profiles.
All Applicants must submit the following documents to reach NACADA Office on or before Tuesday, 20th December 2022 at 5:00 pm.
• Application letter clearly indicating the Reference Number on the envelope and an updated CV;
• Copies of academic and professional certificates;
• Other relevant testimonials;
• Successful candidates will be required to obtain clearance certificates from the following bodies:
o Directorate of Criminal Investigations
o Credit Reference Bureau
o Kenya Revenue Authority
o Ethics and Anti-Corruption Commission
o Higher Education Loans Board
NACADA is an equal-opportunity employer and seeks to have diversity within the workforce in line with the Constitution.
Only shortlisted and successful candidates will be contacted.
Any form of Canvassing will lead to automatic disqualification