Kenya Medical Research Institute
Admin & Office
Kisumu Full Time
Healthcare KSh Confidential
=Job Summary
Applications are invited from qualified persons for the above vacant position.
Minimum Qualification:Diploma
Experience Level:Mid level
Experience Length:2 years
Job Description/Requirements
KENYA MEDICAL RESEARCH INSTITUTE
VACANCY ANNOUNCEMENT
Opening date January 4, 2023 Vacancy No. CGHR/333/01/23
Project Description: Kenya Medical Research Institute (KEMRI), the US Centers for Disease Control and Prevention (CDC), and Liverpool School of Tropical Medicine have a study titled Sustaining care-seeking for fever and antenatal care services and addressing infection prevention control needs in western Kenya (CARES / ITF) project. We wish to fill a vacancy as described below:
Position: Administrative Assistant J/G KMR 8 1 position)
Location: KEMRI-CGHR, Kisumu
Reports to: Senior Administrative Officer
Job Description
The Administrative Assistant will be responsible for reviewing payment vouchers, surrender receipts and maintain asset register per project.
Qualifications Required:
▪ Diploma in Business Administration/Management, Public Administration, or any other relevant and equivalent qualification from a recognized institution.
▪ Proficiency in computer applications
▪ Fluency in spoken and written English and Swahili.
▪ Ability to write brief reports and keep records.
▪ Maintain an inventory register ensuring all assets are recorded per project
▪ Examine payment vouchers and travel orders for conformity with policies and regulations.
▪ Review invoices from vendors against purchase orders, delivery notes and cross check with receiving staff to ensure contract requirements have been met before forwarding invoices to accounts for payments.
▪ Review master register against participants reimbursement forms submitted for
reimbursements to ensure payments are posted against appropriate codes.
▪ Review petty cash transactions before payments.
▪ Review surrender documents before surrenders are submitted.
▪ Notify supervisor when discrepancies are found for correction.
Terms of Employment: This is a 6 months contract as per KEMRI scheme of service.
Probation period for the first 3 months.
Remuneration: Compensation is as per the stated salary grade.
Applications should include the following:
• Letter of Application (indicate vacancy number)
• 2 letters of reference
• Current Resume or CV, with names and contact information.
• Copies of Certificates or transcripts
If you believe you meet the stated requirements please apply to the Deputy Director, CGHR, P.O Box 1578-40100, Kisumu and send by snail mail (post) not later than January 27, 2023. The subject in the vacancy header should be the vacancy number.
KEMRI IS AN EQUAL OPPORTUNITY EMPLOYER; WOMEN AND DISABLED PERSONS ARE ENCOURAGED TO APPLY. KEMRI DOES NOT CHARGE A FEE AT ANY STAGE OF ITS SELECTION PROCESS INCLUDING APPLICATION, INTERVIEW MEETING AND PROCESSING OF OFFER LETTER. IF ASKED FOR A FEE, REPORT SUCH REQUEST IMMEDIATELY TO RELEVANT AUTHORITY.
Only short-listed candidates will be considered