Office Manager

Organix Limited
Admin & Office
Nairobi Full Time
Agriculture, Fishing & Forestry
KSh Confidential

Job Summary

The Office Manager is responsible for reinforcing and implementing policies, rules, procedures, and regulations on staff attendance, timekeeping, office etiquette, and ensuring the office is kept clean at all times. In addition, support management is required

Minimum Qualification:Bachelor
Experience Level:Entry level
Experience Length:1 year

Job Description/Requirements

Overall Job Purpose

The Office Manager is responsible for reinforcing and implementing policies, rules, procedures, and regulations on staff attendance, timekeeping, office etiquette, and ensuring the office is kept clean at all times. In addition, support management is required 

Department: Office Management Department

Reports to: Operations Officer

Direct reports: Administration Assistant, Receptionist, Caretaker, Security Guard

Key Responsibilities 

• Ensure the smooth flow of operations in the office on behalf of the management

• Compile reports, documents, memos, and minutes

• In charge of staff attendance file, timekeeping, absenteeism, leave, etc.

• Manage and update copies of leaves, training and staff data, and human capital folder

• Assign tasks and duties to various members of the team 

• Assist with procurement of items needed in the office

• Provides general administrative support such as preparing correspondence, and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents (electronic and hard copy files), and tracking deadlines.

• Coordinates training events or programs and recommends resources, as needed.

• Administers and monitors new hire orientation programs.

• Maintains updated/current job descriptions.

• Ensures effective receipt of and/or proper approvals on forms and enters changes in the HRIS system.

• Assists in the maintenance of employee directory and company organization charts.

Academic Qualifications

• Bachelor’s degree in Office Management/Business Management/Administration or equivalent.

Professional Qualifications 

• Certificate in Business Administration, office management 

Other requirements (unique/job specific)

• Excellent communication and management skills

Key Performance Indicators

• Cost cutting 

• Staff satisfaction

• Information Accuracy

• Service/Task turnaround time

• Daily, weekly, and monthly task planning

Behavioral Competencies/Attributes:

• Teamwork

• Excellent written & verbal Communication

• Confidentiality

• Multitasking & Problem solving

• Attention to detail

• Competent keyboard skills to produce accurate and professional reports.

• Able to present information in forms, tables, and spreadsheets.