East African Community
Admin & Office
Outside Kenya Full Time
Government KSh Confidential
Job Summary
To manage the office of the Speaker and on the basis thereof, provide effective and efficient secretarial and office management services.
Minimum Qualification:Diploma
Experience Level:Mid level
Experience Length:10 years
Job Description/Requirements
The East African Community is a regional intergovernmental organization comprising the Republic of Burundi, Democratic Republic of Congo, the Republic of Kenya, the Republic of Rwanda, Republic of South Sudan and the Republic of Uganda and the United Republic of Tanzania with its Headquarters in Arusha, Tanzania.
The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.
This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Democratic Republic of Congo, Rwanda and South Sudan) to apply for the following position tenable at East African Legislative Assembly.
SENIOR PERSONAL SECRETARY TO THE SPEAKER OF EAST AFRICAN LEGISLATIVE ASSEMBLY (1 post) (REF: EAC/HR/2022-23/21)
Grade: G5
Department: Office of the Clerk
Responsible to: Speaker
Main purpose of the job:
To manage the office of the Speaker and on the basis thereof, provide effective and efficient secretarial and office management services.
Duties and Responsibilities:
Provide secretarial and administrative assistance to the Speaker.
Receive, refer and direct visitors appropriately.
Maintain office diary and draft responses to some correspondences as agreed with Speaker.
Maintain an effective work relationship with internal workers/employees, professionals and the general public.
Maintain an up to date diary.
Arrange appointments and meetings as appropriate.
Create and maintain appropriate records and filing sub-system.
In liaison with the Registry, handle incoming and outgoing correspondence.
Arrange for Agendas and programmes for meetings
Take and transcribe dictation.
Draft correspondence, memoranda etc.
Promote a positive corporate culture and image of the EAC.
Qualifications and Experience:
Diploma in Secretarial Studies or equivalent. Skills in typing of at least 50wpm, and Shorthand speed of 100 wpm.
10 years of experience management a busy office at senior level.
Skills and Competencies:
Proficiency in secretarial work; computing skills, knowledge of work processing and computer database programmers, administrative skills, basic accounting skills, customer care, public relations, front desk management, ability to take dictations; good command of Business English and Office practices
Eligibility for applications:
Only Applicants from the Republic of Rwanda, Burundi, Democratic Republic of Congo and South Sudan are eligible to apply for the above position.
Terms and Conditions of Service:
The above position is tenable for a contract of five (5) years renewable.
This position is subject to the application of the Quota System.
Fringe Benefits:
The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.
Education Qualifications:
All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.
All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.
Relevant Working Experience:
Internship, training and apprenticeship will not be considered as relevant work experience.
Equal Opportunity:
The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.
How to Apply
Interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to :
Fill in the application form attached (download via the following link:https://www.eac.int/component/documentmananger/?task=download.document&file=bWFpbl9kb2N1bWVudHNfZG9jX2VHY2JrbGlqR0xQZnhDWGxYcHZjVkRNRUFDIEFQUExJQ0FUSU9OIEZPUk0=&counter=686);
attach their application letter, a detailed CV, Copies of certified academic certificates , and a copy of National Identity Card or Passport in PDF format scanned in one (1) file.
Please quote the respective reference number on both the application letter and envelope.
For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.
Applications should be submitted to the address below not later than Friday, 18th November, 2022
Candidates who have already applied for this position are required to re-apply.
Please note:
- You may submit your application either electronically or in hard copy but not both.
- All Applications MUST STRICTLY:
have EAC application form :https://www.eac.int/component/documentmananger/?task=download.document&file=bWFpbl9kb2N1bWVudHNfZG9jX2VHY2JrbGlqR0xQZnhDWGxYcHZjVkRNRUFDIEFQUExJQ0FUSU9OIEZPUk0=&counter=686, CV, application letter, ID ;
indicate nationality and age;
have the job reference number;
have certified copies of their academic degrees and other professional Certificates;
provide referees.
- Only qualified candidates will be contacted
- EAC Staff Rules and Regulations preclude considerations of applicants above 55 years of age.
Please note that EAC does not require candidates to pay money for the recruitment process. All invitations for interviews will be done in writing.
A due diligence will be conducted for all successful candidates in respect of their academic certificates (certification by a recognized higher education body in respective Partner States) and employment records .
The Secretary General
East African Community
P. o Box 1096
Arusha – Tanzania.
Tel: +255 27 2162100
Fax: +255 27 2162190
E-mail: vacancies@eachq.org
Website : www.eac.int