Médecins Sans Frontières (MSF)
Supply Chain & Procurement
Nairobi Internship & Graduate
NGO, NPO & Charity
KSh Confidential
Job Summary
Performing the day to day purchasing activities in a particular supply office (SKID) according to MSF protocols and standards to ensure an optimal running of the mission/ project.
Minimum Qualification:Bachelor
Experience Level:Mid level
Experience Length:2 years
Job Description/Requirements
Work Location: Based in NairobiDuration: 6 Months (with 3 months probation period) renewable based on performanceStart Date: 03/01/2023
Médecins Sans Frontières (MSF) is an international independent medical humanitarian action-driven organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation. 26 associations, 23 sections, and 16 branch offices make-up the international movement and work in partnership around 6 operational entities.
The selected candidate will be reporting to the Procurement Manager for SKID (Supply Kenya Intersection Department) which is an intersection entity supporting the 3 MSF missions (OCB, OCG and OCP) with operations inside Kenya
Main Purpose
Performing the day to day purchasing activities in a particular supply office (SKID) according to MSF protocols and standards to ensure an optimal running of the mission/ project.
Accountabilities
Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made.
Assisting in reception control process with the storekeeper
Preparing procurement document according to validation table of MSF SKID.
Encoding and preparing Purchase Order (PO) in MSF ERP system (UniField)
Regularly archiving all the procurement related files according to the MSF Switzerland policy and guideline.
Working hand in hand with order processing officers to compile internal requests related to orders
Any other duty delegated by line manager from time to time.
Requirements
Education
Essential, bachelor’s degree/ Diploma in Procurement/Supply Chain Management.
Experience
Essential: At least 2 years’ experience in supply chain related jobs specifically in procurement.
Desirable: Proven experience in MSF or other NGOs in developing countries.
Experience in supply UNIFIFELD ERP system is desirable.
Languages
English & Kiswahili Knowledge
Computer literacy (Excel, Outlook, …)
UniField
Competencies
Results and Quality Orientation
Teamwork and Cooperation
Behavioural Flexibility
Commitment.to MSF Principles
Service Orientation
Stress Management
If you meet the above requirements, please submit your application through https://uhired.me/job/543 before 11th November 2022.
We apologize that due to the volume of applications we might receive, only shortlisted candidates will be contacted. Incomplete applications will not be considered.
MSF is an equal Employer and does not charge any application/recruitment or training fee