BrighterMonday Consulting
Admin & Office
Nairobi Full Time
Automotive & Aviation
KSh Confidential
Job Summary
Applications are invited from qualified persons for the above vacant position.
Minimum Qualification:Diploma
Experience Level:Mid level
Experience Length:2 years
Job Description/Requirements
Duties and Responsibilities
• Keep up to date assets register and share reports on assets movement on quarterly basis.
• Carry out annual physical assets count and provide detailed analysis of assets condition, variances and other related issues to the supervisor.
• Keep the working environment tidy and clean
• Ensure general cleaning is carried out once every month.
• Coordinate for scheduled staff meetings; keep attendance registers and meeting minutes.
• Document office related incidents and report to the supervisor appropriately.
• Prepare procurement plans for office consumables/ stationery and manage their usage.
• Keep up to date records of office consumables/stationery usage
• Renewal of all company licenses- Trading licenses, fire prevention licenses, registration of a work pace, advertising licenses, motor vehicle licenses and inspection.
• Managing petty cash for all branches
• Updating all staff attendance register for all branches
• Payment of all utility bills- Electricity, water, airtime and internet
• Receive and screen phone calls appropriately
• Ensure staffs travel and accommodation while on official duty is well coordinated.
• Provide to finance sufficient support documents for travel and hotel invoices.
• Initiate procurements of goods and services in a timely manner.
• Keep up to date procurement status reports
• Provide sufficient support documents to finance teams on all procurements carried out.
• Work with Finance teams to ensure supplier payments are communicated to them with complete details of the bills being processed.
• Staff biometric registration and removal
• PA to managing director
Required Education and Experience
• Relevant Degree and/or Diploma in Business Administration
• CPA 1-2 would be an added advantage
• Experience in office management
Knowledge, Skills, and Abilities:
• Ability to build good working relationship and partnership with business, partners
• Strong interpersonal skills and the ability to communicate clearly both verbally and in writing at all levels.
• Excellent problem-solving skills with strong energy, enthusiasm and confidence
• Self-motivated and proactive and has ability to work to meet deadlines
• Flexibility and adaptability
• Good organizational skills and attention to detail
• Integrity, confidentiality and trustworthiness
• Decision making
• Good communication skills