Confidential
Supply Chain & Procurement
Nairobi Full Time
Healthcare KSh Confidential
oma
Experience Level:Mid level
Experience Length:5 years
Job Description/Requirements
We are a company in the Medicare industry with a robust experience having existed in the industry for more than five years. We have a number of branches and are constantly growing.
We are currently looking for a talented incumbent to serve as our Pharmacy Operations Officer. He or she will have a very competitive salary package with benefits. If you meet the job criteria as per below job description kindly make your application.
You will be located in Nairobi with planned visits to the other branches.
Job description
Pharmacy Operations Officer
About the role
The incumbent will be responsible for the overall operations of all our pharmacy branches .
MAIN RESPONSIBILITIES:
• Coordinate, manage and monitor the workings of various departments in the organization.
• Review financial statements and data, utilize financial data to improve profitability, Prepare and control operational budgets, Control inventory, Plan effective strategies for the financial well-being of the company.
• Improve processes and policies in support of organizational goals; Formulate and implement departmental and organizational policies and procedures to maximize output, Monitor adherence to rules, regulations, and procedures.
• Plan the use of human resources, organize recruitment and placement of required staff, establish organizational structures, delegate tasks, and accountabilities, establish work schedules, supervise staff, monitor and evaluate performance.
• Monitor, manage and improve the efficiency of support, services such as IT, HR, Accounts, and Finance. Facilitate coordination and communication between support functions.
• Manage customer support, plan and support sales and marketing activities.
• Liaise with top management, assist in the development of strategic plans for operational activity, implement and manage operational plans
• Support director of operations to implement, respond to, manage, and supervise the procurement processes and inventory in all the pharmacy branches.
• Provide Specialist expertise for all aspects of medicine management including statutory roles as an accountable officer for controlled drugs among others.
• Manage the record-keeping to ensure procurement and inventory and inventory records are accurate up to date accessible, secure and confidential.
• To develop robust pharmaceuticals drug inventory management framework ensuring that the procurement, receipt, dispatch, stock control, security, supply, use of safety, and disposal of medicines are of the highest standard and are compliant with relevant policies, regulations, and legislation.
• Negotiate best possible pricing to ensure that each of our branches is cost-effective
• Communicate any stock issues and proactively ensure appropriate alternatives are implemented to ensure no delays in availing drugs.
• To ensure that stock levels of medicines are adequate to cover the budgeted requirements and that the stock is stored in accordance with the manufacturer’s recommendations.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Seek and partner with reliable vendors and suppliers
• Monitor and forecast upcoming levels of demand.
• The Employee shall also be required to carry out any other suitable duties, which his supervisor may call upon him to perform from time to time.
Education & Experience
• A Higher Diploma or Degree in Procurement and Supply Chain Management from a recognized university
• Masters in Supply Chain Management is an added advantage
• Member of the Kenya Institute of Supplies Management with valid procurement license
• At least 5 years of proven experience as a procurement manager with 2 years in a managerial position in the medical industry is desirable
• Thorough understanding of supply and procurement techniques
• Self-motivated with a results-driven approach
• Aptitude in delivering required reports
• Computer literacy
Key skills & competencies
• Excellent communication skills
• Proactive
• Team-work
• Critical thinking and problem-solving skills
• Planning and co-ordination skills
• Time management
• Attention to detail
• Problem solving & negotiation
• Adaptability
• Stress tolerance
• Ability to work independently